Key Accountabilities:

• Collect and analyse data in order to prepare and produce commercially sensitive reports and presentations that typically relate to the EMEA Legal team and in certain circumstances the US and Asia Legal team as appropriate
• Monitoring and prioritisation of incoming correspondence, drafting and preparing responses where required.
• Monitoring team mailboxes and supporting work where suitable (e.g. corporate secretarial asks)
• Management of team’s diary and schedule, arranging meetings and travel where necessary.
• Co-ordination of relevant events and ad-hoc projects required.
• Building cross functional relationships with key stakeholders and overseas offices.
• Redirect (where appropriate) urgent issues to most appropriate Managers, ensuring leaders are kept abreast of details or outcomes.
• Company secretarial administration including taking ownership of relationships with corporate secretarial agents
• Management of invoices from external law firms and the departments budget
• Managing execution of contracts and storage/ filing thereof
• Managing the teams precedents and resources

Qualifications/Experiences:

• The ideal candidate will have 3+ years’ experience as a Legal PA or similar role.
• Contract management experience and education to University level or equivalent are a plus.
• Previous company secretarial experience is a plus.
• Professional, diligent and able to exercise tact, discretion and independent good judgement in relation to sensitive and confidential matters.
• Knowledge of Microsoft Word and Microsoft Excel is essential, and general comfort with learning new programs and software is a must.
• Excellent written and oral communication skills in English.
• Desire and aptitude for learning new concepts on the job.
• Client-service oriented with attention to detail.
• Flexibility, enthusiasm for teamwork and a “can do” attitude with the ability to take personal leadership.
• Creative problem-solver with an ability to spot patterns and propose simplified processes.

We’re committed to building a diverse and inclusive workforce. To enable everyone to participate, we’ve developed an ‘All Roles Flex’ policy to consider flexible ways of working for every role. To learn more, visit tel.st/allrolesflex